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Member Roles & Invites

GamePulse uses a role-based access system to control what each member can see and do within a club. Whether you are a club administrator setting up your organisation or a player joining for the first time, understanding roles helps everyone get the most out of the platform.

Understanding Roles

Every member of a club is assigned a role that determines their permissions. Roles are assigned per club — a person may hold different roles in different clubs.

  • Club Admin — Full control over the club. Club Admins can manage club settings, invite new members, create and manage all teams, create and edit games, configure stats and KPIs, and send notifications to all team members.
  • Team Admin — Manages their assigned team. Team Admins can edit team settings, track games, manage team members within their team, and send notifications to their team.
  • User — A standard member. Users can view schedules, results, and ladder standings, participate in team chat, and view game dashboards.
  • Tracker — A specialised role for recording stats during live games only. Trackers have read-only access to all other features.

Note: Roles are assigned per club. A user may have different roles in different clubs.

Inviting Members

Club Admins can invite new members to join the club via an invite link or QR code. Invites are sent from the club header.

Available to: Club Admin only

How to send an invite

  1. Open your club dashboard.
  2. Click “Invite User” in the club header (next to the “Manage Club” button).
  3. The invite dialog opens. Choose the invite scope:
    • All teams — the member joins all teams in the club with the selected role.
    • Specific teams — select one or more teams; the member is only added to those teams.
  4. Select the role to assign: Club Admin, Team Admin, User, or Tracker.
  5. Copy the invite link or download the QR code to share with the person you are inviting.
  6. The invited person opens the link, signs in or creates an account, and is automatically added to the club (and selected teams) with the chosen role.

Managing Members

Club Admins manage all club members via the Manage Club page, accessible by clicking “Manage Club” in the club header. From this page you can view all members, change their roles, or remove them from the club.

Team Admins manage their team’s members via the team Settings tab. From the Settings page, Team Admins can view team members, change roles within the team, or remove members from the team.

Frequently Asked Questions

  • Can a Tracker see the game dashboard? — Trackers can record stats during a live game but cannot access the game analysis dashboard or team settings.
  • Can I change someone’s role after they join? — Yes. Club Admins can change any member’s role from the Manage Club page. Team Admins can change roles for their team from team Settings.
  • What happens when I remove a member? — They lose access immediately. If they were a Club Admin or Team Admin, they can no longer manage those resources.